I met with Brenda at Rockefeller today, and Lisa, one of the location's owners was also there to help answer questions, as were representatives from ________, the sound and lighting company.
Rockefeller has an arch we can use. It is gothic and iron, and it matches their candles. All the candles in the hall are included with the rental fee. They will allow us to use any greenery left from the previous night's occupant. We will need two spotlights, but Brenda's AV people will take care of that.
The AV people will also set up separate speakers, top and bottom, so that we can control volume levels by zones, and the control hub will be the "service bar" downstairs. They said a wireless handheld mic works better than lapel mics, so that's what we'll have.
Also, Brenda said if I get the name cards together, Melange staff can take care of placing them on the favors, so that's one less thing that the client-side has to coordinate. They are happy to know they have extra prep space in a tent just outside the back door off the kitchen, and the hall has had a back stairway added on so that service staff are not forced to use the same stairway as guests all the time.
120 guests will fit downstairs, and at least 48 get balcony seats. The 'VIP room' does not have actual doors, but Melange will take care of having some heavy curtains put up so the children can watch Pixar movies in relative peace.
We will be scheduling a meetings two weeks ahead of the wedding to finalize seating arrangements.